The world is obsessed with productivity. We all want to know how to get things done more quickly and with less effort; improve our time management skills; and lead more productive, fulfilling lives. The eight productivity apps listed in this blog post will help you achieve those goals.
We've pulled from our personal experiences and conducted detailed, in-depth research to compile the best productivity apps for 2020. An investment in just a few of these tools is sure to make you more efficient. So without further ado, let's dive in!
Jul 29, 2020. Jan 14, 2020.
50 Best Mobile, Web and Mac Productivity Apps To Boost Performance To be optimal in living and business, time management is significantly important. As by learning ways to to get done faster, make us more efficient and feel accomplished. 1 day ago Here are some of the best productivity apps currently available for both iOS and Android. Toggl First up on our list is an app that many of us already use on a daily basis for time tracking.
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How We Define 'Productivity Apps'
For the purposes of this blog post, a productivity app is any piece of software that makes your job easier and allows you to get more work done in less time. Some of the applications listed below aren't 'productivity apps' in the traditional sense of the phrase. But each is worth having and will save you hours of precious time when used consistently.
After reading through our list, we encourage you to sit down and think about which areas of your life you'd like to become more productive in for 2020. Then get the app (or apps) that will help you get there.
The Productivity Apps You Need In 2020
Each of the following 10 productivity apps will make you more efficient in some way.
Before we start, we should note that, while our list is numbered, the placement of apps doesn't represent their level of importance. Meaning the first app isn't better than the last. The numbers simply make it easier to track through this post. Ready?
1. Lucidchart
Lucidchart's features improve your productivity by offering high-quality visual creation with simple keyboard shortcuts or a quick click of the mouse.
To use the tool, simply create a custom document or choose from multiple templates to get you started. Then start making your visuals easily with hundreds of shapes, colors, and the option to add layers.
But Lucidchart is more than just a personal productivity tool. It can also be used to keep your entire team on track. Collaborate within the software by simply tagging team members. The seamless communication allows for work to get done faster.
Lucidchart is free for basic functionality, $7.95 a month for individuals, and $9 a month (per user) for a team account with premium features. You can also contact Lucidchart for an Enterprise-level quote.
2. Calendar
Looking to save more time, be more productive, and achieve better focus? Look no further than Calendar, the smart tool that you need to add to your stack.
This artificial intelligence-led productivity app is always learning for you and will save you time and effort as you plan out your day, week, month, and even year. The best part? The more you use it, the more valuable it becomes.
With Calendar, you can allow anyone to choose a time and book a meeting with you, directly inside the app. And you'll never have to worry about overbookings, as Calendar will automatically protect you from any meetings being scheduled at the same time.
Calendar, featured in CNN, Inc, Forbes, and Entrepreneur, will also let you dive deep into the analytics of your calendar to discover ways to maximize your productivity and save more time.
It's easy to get started, just go straight to Calendar.com and follow the sign up prompts. You can get started for free or get access to more features via a monthly subscription plan.
3. CloudApp
Next, we have CloudApp, a highly intuitive visual communication tool that can save your team up to 56 hours a week! The only difficulty is deciding how you're going to use all that extra time.
Whether you happen to be communicating with a colleague, a customer, or a client; CloudApp's screenshot, screen recorder, GIF creation, and image annotation features will help you get your point across faster. Don't bother writing lengthy, complex emails, simply show people what you mean.
3 million users, including industry titans like Uber, Facebook, and Adobe can't be wrong. CloudApp is an incredible productivity app that you need in your business software suite. Fortunately, it's incredibly affordable.
The free forever plan will get you started. For additional features, subscribe to an upgraded plan for just $9+ a month.
4. HubSpot CRM
HubSpot CRM was built from the ground up to be ready for the modern world. Intuitive and automatic where other systems are complicated and manual, HubSpot CRM takes care of all the little details - logging emails, recording calls, and managing your data - freeing up valuable selling time in the process. It regularly ranks as one of the best CRM software products for small businesses.
Here are the reasons HubSpot CRM is the top choice for small businesses:
- Manage your pipeline and never let a deal slip through the cracks.
- Find and focus on closing the warmest leads.
- Use our proven email templates or create your own.
HubSpot CRM is 100% free forever and comes natively integrated with other free features that essential for small businesses: email marketing (up to 2000 emails/month), meetings scheduler, forms, email tracking, live chat, chatbot builder, reporting dashboard, contacts and pipeline management.
Clients: Wistia, Atlassian, InVision, VMWare
Price: 100% Free Forever
![Top Productivity Apps Mac Top Productivity Apps Mac](/uploads/1/1/9/5/119518430/340919961.png)
5. Slack
You've heard of Slack. The unicorn company, currently valued at over 20 billion dollars, is one of the fastest growing of all time. Major corporations like Target, Oracle, and AirBnB use the app on a regular basis because it's an incredible productivity booster.
If you've never used the tool before, it's a communication app that makes collaboration a breeze. Email is great for many things, but it can be cumbersome when conversing with colleagues. It's too easy for messages to get lost, or buried beneath a mountain of other emails.
With Slack, all of your office communications are neatly organized and searchable. Different channels can be created for different projects, departments, and clients; and team members can jump in and out of conversations as needed. Meaning they won't get notifications about conversations they're no longer involved in.
But Slack is more than just an email alternative. You can also share documents, video chat, and send GIFs inside the application. To really boost productivity, integrate your other tools like Google Drive, Dropbox, SalesForce, and CloudApp. Plans range from $0 to $12.50 a month, per user.
6. Trello
Trello is a project management app that makes managing projects less stressful; enjoyable, even. How is that possible? It all starts with the platform's Kanban philosophy. Trello is highly visual, which makes it very intuitive.
Users can break big projects down into smaller chunks by creating 'cards' for every task. Cards can be arranged into different columns, which represent different phases of a project. As tasks get completed, cards are easily transferred from one column to the next.
Here's how this process might look in a real-life scenario:
Jen is tasked with managing her company's blog. To keep track of all the articles written and submitted by different writers, she creates a Trello board with four columns: 'Blog Ideas', 'Writing', 'Editing', and 'Published'.
As each blog idea is worked on, it makes its way from the 'Blog Ideas' column, all the way to the 'Published' column when the article has been finished and posted. Make sense?
Trello is free to use, though they do offer premium plans with additional features starting at $9.99 a month.
7. Hootsuite
Social media is a business game changer. Companies have never had such easy access to their customers as they do now. It's an amazing opportunity, but it comes at a cost: crafting social posts and responding to comments takes a lot of time.
Fortunately, there are apps out there that make posting social media content much less time-intensive.
Hootsuite is a social media management app that allows you to update your company's Facebook, Twitter, Instagram, YouTube and LinkedIn pages from the same screen — without having to log into each individual platform. You can also reply to comments inside the tool, too.
But the real reason why Hootsuite makes our best productivity apps for 2020 list is because of its scheduling feature. Log in once, schedule every post you plan to make for the next week, month, three months (Hootsuite allows you to schedule hundreds of messages at a time), and then just monitor your accounts as the software automatically posts content at the time you specified. How cool is that?
Best Productivity Apps For Mac
Hootsuite plans start at $29 a month after a free 30 day trial.
8. Toggl
Toggl is the simple, intuitive time tracker that you and your team will actually use. It isn't limited by device and works on your computer, tablet and phone; so no matter where or what you're working on, your hours are being tracked. Oh, and you'll never forget to turn this productivity app on because it sends you friendly reminders to do so.
When you've completed a task, take a look at the detailed report. Toggl crunches the numbers and shows you how your time was spent. You just have to analyze its findings and adjust the way you work in the future to be more productive.
If you're a freelancer, a tool like this is mandatory. How else will you accurately bill clients? But even those who are employed on a salary basis will find Toggl useful. After all, to become more productive, it helps to first know how you're really spending your time.
Toggl is free to use, though premium features start at $9 a month per user.
9. LastPass
We'll say it, passwords are incredibly frustrating. Having to remember a different combination of letters, numbers, and symbols just to log into each digital tool you use for work is a nightmare. And the truth is, passwords actually don't do much to improve security.
Enter LastPass, a password management tool that makes it easy to generate, remember, and even share detailed and secure passwords. Here's how it works:
- Download the LastPass browser extension to your computer.
- Create your LastPass account and create a long, detailed master password.
- Add sites and unique passwords to your personal LastPass password manager vault.
- Now, when you go to any of the sites that have been added to your personal LastPass vault, LastPass will automatically fill in the details for you.
If you want to boost digital security and productivity, you need LastPass, which can be used for free with basic functionality. Paid plans with additional features start at $4 a user.
10. HelloSign
Shop apps.
Shop apps.
Before electronic signature software, signing documents was a pain..
First, you'd have to scan your specific contract into the computer and email it to your recipient. Once received, the signee would then need to print the document out, sign it, scan it back into their computer, and, finally, email it back to you. That's just too many steps!
HelloSign takes the hassle out of signing contracts by enabling you to sign them electronically. And don't worry, every document signed through HelloSign is legally binding.
As an added bonus, your signed contracts are organized inside the secure HelloSign system, meaning you don't need to waste time or space storing physical documents. Simply create the agreement, send it out for the necessary signatures, and file it away for future reference.
HelloSign is free for limited use and upgraded plans start at $13 a month.
It should be noted that only the user creating and sending documents is charged this monthly fee. Those receiving contracts are not required to pay anything in order to sign them. In fact, they don't even need to create their own account.
11. Zapier
Last, but not least, we have Zapier, which allows its users to create integrations and automations between apps that normally wouldn't communicate with each other. For example, a new email received in Gmail can be programmed to automatically download all included attachments to a Dropbox folder and alert you via Slack.
The best part is, all of these integrations and automations can be built with just a few clicks of your mouse; no coding required. Just select your business software of choice (this productivity app works with over 1,500 other tools, so your favorites are bound to be included) and start building customized workflows.
You'll save hours every week and become much more productive when you let Zapier handle monotonous tasks like data entry for you. After a 14 day free trial, plans cost $20 a month and beyond, depending on the features you want.
Discover the Best Productivity Apps for You
If you want to become more productive in 2020 (and who doesn't) the ten apps listed in this blog post will help. We encourage you to investigate each of them yourself, sign up for the free trials, and see if they can assist you in getting more done in less time.
Download CloudApp and get started today!
Top Productivity Apps Mac Store
The Best Productivity Apps for 2020
Have you ever wondered how productive are you with your work? Spending the whole day on your Mac and doing your work surely makes you ensure that you spend your whole time productively. But maintaining productivity and focus is not that easy a task.
But there are certain apps that make sure that you do more in less time, hence improving your productivity. If you are also looking for such apps that offer you to enhance your productivity on Mac then here is a list of top 20 free productivity apps for Mac in 2020. Let’s have a look.
PDFelement for Mac
PDFelement for Mac is one of the best productivity apps you can get. This software is ideal for carrying out all the tasks related to PDF files. PDF files are the most common way to send and receive documents as they are quite portable. But you need to have the proper software to create and edit them.PDFelement comes with dozens of efficient features. This is an all-in-one PDF editor for Mac. You can edit PDF, convert them to another document format or convert any other document format into PDF, it also allows you to annotate the PDF files, etc. It also lets you password protect your PDF files and add your watermark to them. So there are so many things you can do with your PDF with this productivity app. You can find PDFelement on the Mac App store.Pros
- Pretty easy to use.
- Can create PDF editable forms easily
- Edit PDF without any hassle.
- Annotate PDF files.
- Password protect PDF files.
- Convert PDF easily.
- Cons
- No free version.
Adobe Acrobat
Another productivity app for Mac is Adobe Acrobat. This s also a PDF viewer tool that offers you so many helpful features. As I already mentioned that you need to have a PDF tool in order to view the pdf files then this tool is a great productivity app for Mac if you want to have a free PDF viewer. You can not only view the PDF files but also annotate them. It allows you to comment on PDFs directly using sticky notes and drawing tools.It also enables you to receive activity notifications for files that you’ve shared. Storing and printing files are also pretty easy using Adobe Acrobat.PDF Expert
Another way to work with PDFs is PDF Expert. As its name says, you can do all the work related to PDF files using this powerful tool. PDF Expert offers you all the required and some advanced features to work with all your PDF files. You can view and edit PDFs easily using PDF Expert. You can easily edit text, images, and links using PDF Expert. Fill out the PDF forms, sign them and export annotations. PDF Expert also allows you to merge PDF files, page numbering, and process in split view mode. You can get the free version of this software and also buy the full version to get access of all the advanced features.PDFpenpro
PDFpenprois a Mac PDF editor. Just like the other mentioned PDF tools, you can draw, highlight, scribble, correct text in your PDF files using this PDF editor. It allows you to add text, images, and signature to the pdf files. You can even record and playback the audio annotations. PDFpenpro also enables you to perform OCR (Optical Character Recognition) on scanned documents singly or in batch OCR.What’s more, you can redact and erase text, including OCR text. Working with PDF forms is also pretty easy with PDFpenpro. It enables you to validate digital signatures for authenticity and the trust of digitally signed documents. A free trial is available of this product and you need to purchase the full version in order to access the full features.Preview
Preview is a default application in Mac that helps you to view and process image files like PNG and JPGs. Using Preview, you can view photos and PDFs easily. It allows you to crop documents. You can also use the markup tool in Preview. Annotating a document in Preview is also possible. You can add texts, shapes, and images by using Preview in any of your documents easily and quickly.Todoist
If you want an app for taking notes then Todolist is the best option for you. This is again one of the best productivity apps for Mac you can get in 2020. It is free to use and lets you take notes in order to keep you on top of all your projects. Todolist is great for both personal and professional use.EmailAnalytics
EmailAnalyticshelps you to know how much time you spend on reading and writing emails. It provides you whole report on all your email resources, the time you take to read and them, your average response times and so on. This app is also free to use.Clockify
Clockify is a time tracker and timesheet app. This app is very helpful to track the time you are spending on your projects. You can track the time or add it manually to the time you have to spend on your tasks. This would help you improve your productivity by showing you how much time you have spent on a certain project.Keyboard Maestro
Keyboard Maestro is an amazing app to automate certain tasks. It makes your life quite easier by creating hotkeys for certain tasks. If you often perform some functions on your laptop then you make it quick and easy, you can assign some keyboard hotkeys so that whenever you trigger to keys, that particular function happens instantly.1Password
Now you don’t need to remember each and every password you have created for so many apps and accounts as you have 1Passwordwith you. It is pretty difficult to remember the strong and complex passwords for so many accounts. It takes a lot of time to reset the password every time you forget. But with 1Passwolrd, you can save all your passwords in one place which is very helpful.Alfred
Alfredis an app that allows you to save Mac shortcuts and functions in a convenient way. You can use its clipboard memory in order to view the copied content so that you don’t have a to copy that again and again. You can also create custom workflows and also automate your tasks which you do repetitively.MindNode
If you want to organize your thoughts effectively then MindNodeis what you need to have. It is a great mind-mapping tool. With so many tools of MindNode, you can connect your thoughts and ideas in the form of mind maps.TextExpander
As its name suggests, TextExpanderexpands a short text for you. If you repeatedly type long paragraphs or something then you can assign short abbreviation for those paragraphs and when you type those abbreviations in TextExpander, the tool expands it and provides the paragraph or text assigned to that abbreviation. This quite is a great productivity app for Mac.Dashlane – password manager
Dashlaneis another password manager using which you can save and manage your passwords and personal information safe in a vault and access them whenever you need it. It relieves you from remembering all your passwords.Descript
Descriptis an awesome app that helps you to write down your thoughts. You just have to speak and record your audio then use Descript to make a transcript. The transcripted text can be edited and rearranged later. You can even share your finished transcripts within no time.Flux
When you work the whole day on your computer or laptop, the unnatural blue lights emitting from it makes you feel tired and unable to get to proper sleep. Fluxapp helps you to get rid of that unnatural light by adapting the display to emit the lights that match the time of the day.Bear
Bearis also a note-taking app that helps you to note down notes on the go, create to-do lists, give yourself reminders, etc.Wunderlist – task manager
Wunderlistis an all-in-one task manager for Mac. It helps you to plan, manage and share all your tasks easily. You can create to-do lists, set reminders, manage projects and tasks all in one place without any hassle. It is a cloud-based app.Franz
There are so many messaging apps such as Facebook Messenger, WhatsApp, Slack, Hangouts, Telegram, Gmail, Skype, etc. But it’s too tiring to switch between those apps. So, Franzhelps you to keep all those messaging apps in one place and you can access any of them easily and quickly whenever you need to have a conversation with a different contact.Skitch – visual communicating app
With the help of Skitchyou can explain your thoughts visually. It is a kind of mind mapping tool where you can use shapes, sketched, etc. to organize your thoughts in a better way.
Mac Productivity Tools
So, these were some of the best productivity apps for Mac. I hope the article was helpful to you.